Careers

NOTE: This position is hybrid and based in Florida near Kennedy Space Center. Hybrid work is a flexible working model where employees work part of the time in the physical workplace and part of the time remotely from home.

Summary:

The Accounts Payable Specialist plays an essential role in the daily functions of the internal finance department. The Accounts Payable Specialist will be responsible for accurately processing invoice payments to a variety of vendors, including milestone payments awarded to ISS National Lab grantees.

Responsibilities:

• Review invoices for accuracy and data integrity, ensuring invoices comply with procurement guidelines and have proper approvals and documentation records; research and resolve issues
• Process invoices for approvals and payment; follow up on outstanding invoices and payment inquiries
• Create and monitor vendor records verifying required W9 and insurance requirements are on file; screen vendors for compliance with the System for Award Management (SAM)
• Review employee expense reports for accuracy and data integrity ensuring expenses and procurement activities are consistent with policies and procedures
• Process employee expense reports for reimbursement or reconciliation with corporate credit cards
• Support administrative review and processing of annual charitable organization renewal registrations
• File, organize, and manage accounting records
• Assist in ad hoc reporting requests and both internal and external audit requests, and other duties as needed

Required:

• Bachelor’s degree in accounting, finance, or business or 1+ years related equivalent experience
• Knowledge of standard accounting and billing procedures
• Attention to detail, organizational skills, and ability to research and find solutions
• Ability to work independently and preserve the confidentiality of all data
• Proactive desire to learn and grow accounting knowledge and skills

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NOTE: This position is hybrid and based in Florida near Kennedy Space Center. Hybrid work is a flexible working model where employees work part of the time in the physical workplace and part of the time remotely from home.

Responsibilities:

• Analyze, prepare, and negotiate contractual agreements or modifications to agreements, may include - Grant Agreements, User Agreements, Non-Disclosure Agreements, Memorandum of Understanding/Memorandum of Agreement, and other binding agreements as the business opportunity presents itself
• Send documentation for signature via DocuSign
• Conduct the negotiation and administration of agreements between the company/customers/subcontractors/vendors/users, ensuring adherence to company policies and procedures.
• Responsible for reviewing contract solicitation terms, handling contract award confirmations, interpreting agreement terms and conditions and identifying potential issues, reviewing, and preparing agreement amendments or modifications and incorporating changes
• Review contractual documents to ensure adherence to company policy, specifications, and requirements; identify risks and areas of concern on contract terms and conditions; and provide contractual advice, guidance, and support
• Respond to inquiries regarding contract obligations and revisions
• Assist with subcontract preparation and negotiation
• Assist with no cost contract modifications
• Assist with internal compliance committee meetings, including note taking, updating policies, and gathering data for annual audits
• Maintain effective internal and external customer relations including follow up on outstanding documents and contracts
• Participate in National Laboratory Research Announcement (NLRA) webinars, responding to questions and providing insight on both contractual and compliance questions
• Manage Agreement Requests in Salesforce database, updating status and milestones regularly and creating contract record when agreement is executed
• Enter task orders into Salesforce database
• Complete agreement close outs
• Assist with compliance assignments including review of concept and compliance documents, company look up in SAM, denied party screening, updating links in the Document Library, maintaining conflict of interest notes, and archiving files in contracts file organization
• Perform special projects as requested

Qualifications:

• Bachelor’s degree in related discipline with a minimum of 5 years related experience
• Knowledge of Federal Acquisition Regulations (FAR)
• Detailed knowledge and thorough understanding of proper drafting; negotiation; and use of contracts, subcontracts, and other forms of agreements
• Excellent verbal and written communication skills
• Contract/agreement briefing, negotiation, and review experience
• Experience in monitoring contracts/subcontracts of increasing complexity and value
• Membership in National Contract Management Association (NCMA) and CPCM certification is desired
• General computer proficiency and familiarity with Microsoft Office programs with Salesforce experience is a plus

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NOTE: This position is hybrid and based in Florida near Kennedy Space Center. Hybrid work is a flexible working model where employees work part of the time in the physical workplace and part of the time remotely from home.

Summary:

The Contracts Manager will lead the Contracts Department in generating, negotiating, administering, and closing out contracts, grants, and other agreements. The Contracts Manager will work with internal and external stakeholders to ensure compliance with the CASIS Cooperative Agreement's terms, legal requirements, and customer specifications, while minimizing risks to the organization.

Responsibilities:

• Draft, edit, review, and negotiate contracts, subcontracts, grant agreements, memorandum of understanding, or other correspondence related to the government to business or business to business contract and subcontract activities.  Engage with outside legal counsel as appropriate in the performance of these activities.
• Manage the process for updating information in the contracts database (Salesforce) and ensure proper document storage and retention (Box), ensuring all data is current and accurate.
• Manage modifications and change orders in support of customer demands and all other aspects of day-to-day contract administration.
• Advise management of contractual rights and obligations when participating in the pre-award and post-award review of all National Lab Research Announcement solicitations.
• Manage workflow and ensure the functions are accountable to internal teams and external stakeholders. This includes reviewing, refining, developing, and establishing standards, processes, and policies that span the full range of contract operations.
• Review and audit contract performance to ensure compliance with terms and identify conflicts or changes requiring resolution, including extensions, renewals, amendments, and closeouts.
• Ensure compliance with company policies, legal, and regulatory requirements.
• Other duties as assigned to ensure efficient and effective practices in conjunction with the CASIS Contracts Policy CC-008

Required:

• Bachelor's degree with a minimum of eight years of experience in contracts management, contract administration, and/or industry-related expertise, or a master’s degree with five years of demonstrated and related experience
•  Ability to communicate effectively with a wide variety of professionals in various fields, including science, legal, business, and marketing
• MS Office skills to include Excel, PowerPoint, and Word
• Excellent written and spoken communication
• Working knowledge of OMB Uniform Guidance
• Ability to adapt to evolving needs and proactively contribute to desired process improvements
• Highly organized and detail-oriented; able to juggle, prioritize, and keep track of multiple tasks and projects
• Self-motivated with excellent interpersonal skills, including the ability to integrate quickly into a small team and represent the National Lab with integrity and professionalism

Desired:

• Certified (Professional or Federal) Contract Manager
• Knowledge of FAR/DFAR
• Knowledge and experience in aerospace and space-related research a plus

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Oversees, coordinates, and manages the operational and logistical aspects of CASIS-sponsored ISS payloads and other projects as assigned. Leads payload utilization, prioritization, and ISS National Lab resource management efforts. Serves as liaison between principal investigators, commercial entities, implementation partners, NASA points of contact, and CASIS functional areas. Reviews status of projects, manages schedules and conducts technical meetings. Develops mechanisms for monitoring project progress and intervention and problem-solving. Supports and coordinates planning, scheduling, budgeting, implementation, and payload integration from pre-flight to post-flight.

Travel: The candidate must be willing to travel approximately 10% of the time

Responsibilities: 

• Manage the Resource Utilization and Planning System (RUPS), which includes ISS NL resource allocation, preparing for and presenting at the RUPS Working Group, and maintaining and upgrading the code behind RUPS
• Development of ISS NL Research Plans and planning products
• Reviews status of projects, manages schedules and conducts technical meetings on behalf of the Director of Payload Operations
• Provide customer service and liaison between principal investigators, commercial entities, implementation partners, NASA points of contact, and CASIS functional areas
• Support potential Principal Investigators of the ISS U.S. National Laboratory in developing proposals by utilizing the Implementation Partner Portal
• Conduct operations feasibility and ISS utilization reviews on behalf of the payload operations department
• Provide project management and oversight to support the development and implementation of spaceflight projects to the ISS
• Assist in the development of experiment-related documents and other payload products required for technical integration of payload hardware and other materials to be flown to the ISS
• Participate in NASA meetings in support of research planning and payload integration activities
• Support and attend technical conferences and outreach events as required

Required:

• Minimum 3 years of work-related experience with NASA Research Integration or payload development experience
• A bachelor's degree in engineering, or a related field, or the equivalent combination of education and experience

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